Page Vault Targets IP Prosecution with New AI Platform, Stencil

MIAMI, FL – April 01, 2026 – Page Vault, a company known for its court-admissible web evidence solutions, today announced a significant expansion of its offerings with the launch of Stencil, a new platform purpose-built to automate and streamline the trademark prosecution process. The new software-as-a-service tool is designed to tackle the time-consuming administrative tasks that precede a trademark application filing, allowing attorneys and paralegals to focus on strategic legal work rather than manual data entry and research.

The launch comes as the United States Patent and Trademark Office (USPTO) applies increasing scrutiny to the accuracy and specificity of trademark filings. Despite these heightened expectations, many intellectual property teams continue to rely on a patchwork of spreadsheets, manual web searches, and disconnected systems, creating workflow inefficiencies that can impact both accuracy and profitability.

The Growing Burden of Manual Prosecution

For many IP law practices, the trademark application process is an operationally intensive endeavor. Before an application is ever submitted, legal professionals embark on what is often described as a "scavenger hunt" for information. This involves interpreting client business descriptions, manually scouring websites for appropriate examples of use, and cross-referencing potential goods and services descriptions against the sprawling USPTO ID Manual.

This administrative workload presents a significant challenge, particularly in a practice area often dominated by flat or capped-fee arrangements. "Because prosecution is typically flat or capped-fee work, every hour spent on manual tasks impacts margins," said Mairin Jerse, Director of Product at Page Vault. "Stencil removes the scavenger hunt: manual searching, cross-referencing, and formatting; while keeping attorneys fully in control of the final filing."

The reliance on manual processes not only erodes profitability but also introduces the risk of human error, potentially leading to office actions from the USPTO that require additional time and resources to address. Stencil aims to bring structure and efficiency to these traditionally fragmented workflows.

A Purpose-Built Solution for Modern Filings

Stencil was developed after Page Vault's leadership noticed a growing trend among its existing clients. "Over the years, we started to see Page Vault used by IP teams not just downstream in disputes, but increasingly upstream in trademark prosecution, especially for specimen capture," said Alex Sappington, Co-CEO of Page Vault. "That gave us a clear view into how much repetitive, manual work happens before a filing ever occurs...it's operationally heavy work that hasn't kept pace with modern software. Stencil grew directly out of that realization."

The platform accelerates the pre-filing process by targeting its most time-consuming steps. According to the company, Stencil can:

• Generate USPTO-compliant goods and services descriptions by analyzing a client's business description, website, or an existing trademark identification.
• Automatically identify and capture USPTO-ready specimens of use, complete with the required URL and timestamp. This feature leverages Page Vault's core competency in creating legally defensible digital evidence, a critical component for meeting the USPTO's strict requirements for webpage specimens.
• Integrate directly with the USPTO ID Manual, allowing legal teams to draft and refine identification language within the approved framework, minimizing the risk of rejection.
• Support renewal preparation by helping organize proof of use and surfacing potential evidence gaps long before deadlines approach.

Early users of the platform have reported saving between 30 and 90 minutes per trademark application while producing more consistent and robust first drafts. "Prosecution teams spend significant time interpreting client inputs, researching websites, and searching the ID Manual before they ever draft the final application," noted Luke Suydam, Co-CEO of Page Vault. "Stencil provides a structured starting point so teams can move faster without sacrificing accuracy or compliance."

From Digital Evidence to Proactive IP Management

The launch of Stencil marks a pivotal strategic evolution for Page Vault. For over a decade, the company has built its reputation as the industry standard for reactive web evidence collection. Its technology, used by a significant share of AmLaw 100 firms, enables legal teams to capture and preserve online content in a format that meets the rigorous admissibility standards of federal court for disputes involving everything from trademark infringement to false advertising.

With Stencil, Page Vault is making a deliberate move into the proactive side of intellectual property management. By addressing the needs of trademark teams at the very beginning of the IP lifecycle, the company is expanding from its role as an evidence provider for disputes to a comprehensive solution provider for IP prosecution. This strategic pivot leverages the company's deep expertise in digital evidence and its trusted relationships within the legal community, which includes multiple years on the Inc. 5000 list of America's fastest-growing private companies.

Carving a Niche in a Competitive Field

Stencil enters a crowded legal technology market that includes established IP management platforms like Anaqua and AppColl, as well as popular automated docketing services like Alt Legal. However, Page Vault appears to be carving out a specific niche. While many competitors focus on docketing, portfolio management, and renewal tracking, Stencil is laser-focused on the pre-filing workflow—the critical drafting and evidence-gathering stage.

This positions Stencil not necessarily as a replacement for existing IP management systems, but as a specialized tool that integrates into the early stages of the workflow. By automating the creation of core application components—the goods and services descriptions and the specimens of use—it addresses a specific, high-friction point that other platforms often don't tackle with the same level of granularity. This targeted approach could allow it to coexist with and complement the broader management systems many firms already have in place.

Page Vault will be hosting a live public walkthrough of the Stencil platform on April 8th at 1 p.m. ET. The company is encouraging interested legal professionals to learn more about the platform or inquire about pilot programs through its new website, getstencil.ai.